Solutions
for scheduling and Float Staff Management
Understanding the unique issues currently facing healthcare providers, Allocate Software helps organizations align their staffing plans to meet the clinical needs of their patients. We currently deliver solutions to over 200 hospital systems worldwide including internationally recognized healthcare providers such as: Cambridge University Hospital and Chelsea & Westminster Hospital in the UK, Hospital Corporation of America (HCA) International, Boston University Radiology Associates, Adventist Hospital and Sunway Medical Center in Asia.
The Challenges
The primary challenge for everyone working in healthcare is to ensure that patients receive the best possible care. Making sure the supply of staff is in place to meet patient demand is not as simple as merely assigning a staff member to a vacant shift; it’s a complex problem involving many elements and all areas of the organization.
Allocate Software has an in-depth understanding of the challenges facing todays healthcare providers, having worked with many healthcare clients around the world. These challenges include:
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Improving patient care – getting the rights skills on the unit at the right time has a direct impact on the quality of care provided.
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Making better use of staff – staff hours need to be utilized more effectively.
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Managing staffing costs – by utilizing existing staff better, costs can be reduced and kept within budget.
Margaret Berry, former Chief Nurse at Cambridge University Hospitals National Health Service in the UK explains:
"We are looking to better utilize the staff resource we have, we are looking to spread better the staff that we have over the week and over every 24 hour period, to get better cover - and ultimately the whole point is better cover for our patients."
Allocate Software recognized that meeting these scheduling challenges would not be straightforward. Any solution would need to work for the entire workforce process from understanding demand & budgets, managing staffing & absence, to clinical scheduling and better managing temporary staff, all feeding through into payroll. It would also need to work across all departments; from nursing, doctors, operations to finance, payroll and human resources. Above all, the solution needs to be simple, intuitive and provide real benefits to staff on the unit.The Solution
MAPS Health Suite has been developed as a unique approach to clinical scheduling and open shift management. More than just scheduling and open shift management, it’s designed to improve the effectiveness of nursing and other clinical staff to better meet patient demand.
Not content with just turning a paper process into an electronic one, Allocate Software streamlined the entire process - from modeling the demand, through to scheduling and payroll - to make it more efficient for everyone involved. The solution provides:
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Supply and Demand Modeling – understanding the staff required to meet the needs of the service and ensuring this is aligned with the organization’s budgets and staffing.
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Scheduling – efficiently deploying your staff on shifts to meet the patient needs.
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Temporary Staff and Agency Management – managing temporary relief staff and agency requests, the process is completely integrated to scheduling, resulting in streamlined processes.
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Payroll Integration – calculating the pay for staff and feeding the payroll to dramatically reduces admin overhead and delivers more accurate payroll.
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Analysis – measuring the performance and issues of units against common standards, across all levels of the organization.