Expense Management Software

Fast, accurate and compliant expenses software.

Save time, reduce costs, stay compliant

Mobile app

Record, submit and approve expenses on the go. OCR receipt scan and GPS mileage capture automatically populates claims.

Compliance

Built in HMRC tax rules make sure you are compliant. Maximise VAT reclaim with automatic VAT calculations.

Reporting suite

Over 120 built in reports provide insight into spend. Identify key areas of spend with intelligent data analysis.

Credit card management

Easily reconcile corporate card expenses. Match items to your digital statements.

Staff member managing her expenses with Allocate's esxpense management software

Take control of company spend with online expenses!

The intuitive interface makes expense management quick and simple. Enforce policy limits, reduce bottlenecks, and eliminate lost receipts. Spend is accurate and auditable for finance teams and Expenses Mobile allows you to access, anywhere, anytime, from any device.

Product features

Sage approved expenses

Sage compliant expenses solution that eliminates manual entry into Sage 50 and Sage 200.

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Integrate Selenity Expenses into your existing systems.

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Expenses in the palm of your hand

Submit, track, and approve expenses  on the go with Selenity Expenses Mobile expenses software. From submitting your claims with digital receipts, accurate mileage validation, one-click approval to reimbursement and full checks against your organisation’s policy.

Selenity Expenses Mobile is the fastest way of managing expenses. It is designed to reduce time and costs and increase productivity amongst payroll and finance teams.

Corporate card integration

Manage card expenses including credit cards, corporate cards, fuel cards, and cash reconciliation. Claimants can match transactions to their existing or new expense items, via Expenses Mobile or desktop. You can even restrict users submitting their cash claims until they have reconciled their corporate card statements.

Driver duty of care

Manage your employees’ driver documents within Selenity Expenses software. Simply upload the relevant documents and receive reminders when renewals are due. You can even restrict the payment of mileage until accurate records are in place. The Driver Compliance Pack is a solution that allows you to manage your drivers and vehicles automatically with driving licence, car tax and MOT retrieved using data sourced from the DVLA, along with an insurance validation service.

Fast outsourced expenses software

Outsource the areas which are causing you the biggest headache.

We scan and validate your expenses within 48 hours, with next day payment as standard.

Outsourced Expenses

It is easy to claim expenses

Everyone claiming expenses at your organisation will find life much easier with our expenses software. It takes at least 50 per cent less time to submit, approve and reimburse, when compared to manual systems.

Employees can submit claims quickly, accurately, and securely online or through their Expenses Mobile app.

With a simple duty of care consent from your employees, our expenses software can automatically populate your drivers entitlement and endorsement data using our automatic duty of care checks which uses data sourced from the DVLA. The vehicle look-up feature then provides real-time accuracy of vehicle MOT and tax. If a routine check reveals a driver is disqualified, or shows a revoked or expired licence, mileage claims can be suspended.

The unique configurability options make it simple for your staff to provide only the relevant information needed to make their expenses claim policy and HMRC compliant. The result is a more productive and happier workforce.

It is easy to approve expenses

Authorisation is a breeze either through the smartphone app or online; with one click approval, easy access to receipts, out of policy claims and potential fraud warnings.

One click approves the claim straightaway for payment. Any issues with the claim and it is just as easy for managers to send back the whole claim or just the item in question.

With the latest journey validation technology to accurately calculate the distance travelled by employees, managers can be assured that claims are 100 per cent accurate with no need to double check.

Selenity Expenses will benefit your finance team

Your finance team receive expenses claims with all of the required information, calculations included and policy validations applied.

Accuracy goes up as queries and delays go down, with less stress an added bonus. Not to mention maximum VAT recovery and the elimination of fraud, all part of the many benefits enjoyed with Selenity Expenses.

The duty of care feature within Selenity Expenses keeps a full audit history of all vehicle and driver documents to help protect your organisation if required to prove your duty of care responsibilities. In partnership with Licence Check we provide an automatic duty of care service that uses data sourced from the DVLA database to automatically check employees driver and vehicle documentation. You have everything you need to manage your legal duty.

The system interfaces with any finance and accountancy package along with consolidating all major credit card, purchase cards and fuel cards removing the manual reconciliation.

Selenity Expenses provides intelligent reporting

Our suite of over 120 standard reports means you have business intelligence at your fingertips. The ‘Top 10’ report collection is a popular choice, which provides visibility on activities such as overspend, policy breakers and frequent duplicators.

Imagine arriving at the office on Monday morning knowing that your management spend reports have been automatically generated and delivered to the relevant people.

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What can this software do?

Selenity Expenses Datasheet

Take control of your company spend with online expenses.

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Case Study: University of Lincoln

Ian Hodson, Head of Reward at the University of Lincoln discusses the impact of switching to digital expenses.

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White Paper: Get tax compliant and maximise your VAT reclamation

Minimise your risk of compliance breaches and feel confident claiming VAT.

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Case Study: Mitchells & Butlers

Mitchells & Butlers speed up claim reimbursement.

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Blog: 5 reasons to go digital!

Why it’s time to stop storing and checking paper expense receipts and switch to digital.

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