Proven and innovative workforce
optimisation software

Our workforce solutions

Optima is our core workforce technology platform delivering proven and innovative workforce optimisation software solutions-as-service.

Optima and our complete family of software applications is built around the specific needs of health and care organisations. This means our solutions uniquely bring together eRostering, time and attendance and rota management with patient demand and activity. We are helping health and care organisations safeguard savings and safety by deploying their workforce effectively based on service and patient need.

Workforce planning

Our workforce software provides a proven, intuitive and highly mobile end-to-end solution for every stage of the workforce lifecycle; from service planning and rota design to rostering deployment. Linked with payroll, it provides the backbone that allows health and care providers to manage substantive and temporary staff across all staff groups including clinicians, nurses, care, science and non-clinical staff.

Our solutions include:

Operational management

Allocate Software’s solutions extends to help customers to respond to their day-to-day operational needs. Uniquely enabling real-time management of staffing to meet specific patient needs, we help improve patient safety and productivity by dynamically matching staffing based on patient numbers and acuity. Our Patient Flow system further extends our operational management suite to enable complex and business-critical clinical operations including bed management, patient transfers and discharge planning processes.

Our solutions include:

  • SafeCare our acuity based staffing tool that enables dynamic daily staffing

Assurance and managed reporting

Our solutions provide assurance and reporting from point of care to board. Empowering decision makers, operational managers and those overseeing care and finances with intelligent information.

Our solutions include:

  • Allocate-Insight service which provides deep data analytics, benchmarks and independent expert analysis of workforce data
  • HealthAssure is our governance, risk and compliance platform that provides visibility of quality and safety across risk, measures and plans
  • StaffEngage which enables organisations to intelligently engage their workforce using roster activity as triggers for key messages and feedback.
  • MedicsAppraisal which provides 360 degree feedback and appraisal for clinicians

Our Customers

Hundreds of industry leaders are powered by Allocate Optima.

“Across 10 wards, we could evidence savings averaging £60,000 per ward. But we have also improved patient care by using our restricted resources better and getting more from it.”

Marcus Hassall, Director of FinanceNorthern Lincolnshire and Goole NHS Foundation Trust

"Already careful control of Net Hours Balance at only 6.5% has been reduced further to 4.4% resulting in cost reduction. This increased visibility of the data is enabling changing behaviours in relation to rostering practice and efficiency”

Lorna Wilkinson, Director of NursingSalisbury NHS Foundation Trust

“This system helped us to achieve a single platform for our consultants across a wide geography in different continents and countries. One hundred per cent engagement is possible, and we are seeking feedback through various forums so that we can make ongoing and continuous improvements.”

Koravangattu Valsraj, Associate Medical DirectorSouth London and Maudsley NHS Foundation Trust