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COVID-19 Resources

The latest hints, tips, guidance and training for using Allocate workforce technology at this time


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COVID-19: Thank you to the NHS and all key workers

Sophisticated Workforce Rostering

Maximising care, minimising cost

Allocate Optima optimises your most valuable assets – your people – to deliver your purpose – excellent care for patients.

The results of Optima are powerful: increased productivity and morale of staff, better care quality and safety for patients. Typical savings of over £1m per year.

Optima is the workforce optimisation solution deploying 800,000 nurses, care professionals and doctors in more than 800 organisations worldwide every day. Optima brings together staff and patient needs in one tool, providing a clear view of staffing for every audience from the bedside to the boardroom.

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Higher quality, safer care

ensuring the right staff are in the right place, at the right time to meet real patient needs.

Engaged staff

greater involvement of staff in rostering process, visibility of schedules and fairness of allocations

Maximised use of highly skilled resources

staffing matched to patient needs, optimised over weeks and months to reduce costs of care

Reduced cost and administration burden

80% quicker to create rosters and improved compliance with workplace regulations and policies

Our workforce solutions

Optima is our core workforce technology platform delivering proven and innovative workforce optimisation software solutions-as-service. Optima and our complete family of software applications is built around the specific needs of health and care organisations. We are helping health and care organisations safeguard savings and safety by deploying their workforce effectively based on service and patient need. Our solutions are used across all staff groups whether permanent or temporary, and at every stage of the workforce life-cycle from planning, operational management to insight and assurance.

Workforce planning

Our workforce software provides a proven, intuitive and highly mobile end-to-end solution for every stage of the workforce life-cycle; from service planning and rota design to rostering deployment. Linked with payroll, it provides the backbone that allows health and care providers to manage substantive and temporary staff across all staff groups including clinicians, nurses, care, science and non-clinical staff.

Operational management

Allocate Software’s solutions extends to help customers to respond to their day-to-day operational needs. Uniquely enabling real-time management of staffing to meet specific patient needs, we help improve patient safety and productivity by dynamically matching staffing based on patient numbers and acuity. Our Patient Flow system further extends our operational management suite to enable complex and business-critical clinical operations including bed management, patient transfers and discharge planning processes.

Assurance and managed reporting

Our solutions provide assurance and reporting from point of care to board. Empowering decision makers, operational managers and those overseeing care and finances with intelligent information.

HealthAssure is a governance, risk and compliance platform that provides care to board visibility of quality and safety risk, measures and plans

Our Customers

Hundreds of industry leaders are powered by Allocate Optima.

“Across 10 wards, we could evidence savings averaging £60,000 per ward. But we have also improved patient care by using our restricted resources better and getting more from it”

Marcus Hassall, Director of FinanceNorthern Lincolnshire and Goole NHS Foundation Trust

"Already careful control of Net Hours Balance at only 6.5% has been reduced further to 4.4% resulting in cost reduction. This increased visibility of the data is enabling changing behaviours in relation to rostering practice and efficiency”

Lorna Wilkinson, Director of NursingSalisbury NHS Foundation Trust

“This system helped us to achieve a single platform for our consultants across a wide geography in different continents and countries. One hundred per cent engagement is possible, and we are seeking feedback through various forums so that we can make ongoing and continuous improvements.”

Koravangattu Valsraj, Associate Medical DirectorSouth London and Maudsley NHS Foundation Trust

The choice for over 800 health and care organisations across the globe.